5 Most Important Things To Consider In Choosing Your Venue

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In organizing an event, the first thing you’ll do is choose a venue. Choosing a place is one of the most challenging things because you have to consider the factors you want to be availed for the event. You have to search every area and evaluate if it meets your expectations, but how will you evaluate? So here are the five most important things to consider in choosing your venue.

Family planning


Location

Location is one of the concerns because it influences your visitors if they want to attend the venue or not. If you choose a place that seems undesirable for your visitors, then they will be unlikely to participate in your engaging and important event. 


So try to consider them when you’re trying to choose the venue. Make sure that it’s desirable and suitable for your visitors.


Size and Capacity

How many visitors are you bringing, including yourself? Make sure to sincerely look at the place you chose if it suits the number of capacity you’ve got, or try to ask the owner via the website, Facebook page, or messenger. That way, it would be even better than to make some educated guesses that you might probably be wrong at the last minute before the start. 


If it doesn’t satisfy you regarding the size and capacity, where probably the place is too small, then you should find another venue that will be better than the last.


Budget

Everything comes down to a cost. If you have decided on a proper budget and luckily have found one place that fits your budget, then it’s best to consider maximizing the use of its features. That way, you won’t feel that you have wasted a penny. Also check its price, because most places have different prices regarding a day of the week. For example, weekend rates are probably more costly than weekdays. 


Remember that the place you chose doesn’t eat your whole budget, make sure you still have the budget for the food, staff, and others.


Layout

The layout is critically important as it depends on the flow of the event. Make sure you review the venue and have a good space. Before you leave, ask the manager for an illustrated floor plan so you can compare it to other locations. It helps to understand the activities, presentations, demonstrations, or exhibits you’ll have (Ally). 


As you review the space, ask yourself these questions.

  • How will traffic flow throughout your event?
  • Do you anticipate any popular attractions? Where would those be located?
  • Is there adequate space for open mingling?
  • If a stage isn’t available, can one be set up?
  • Do people have to walk long distances to reach rooms or attractions?
  • Where are the emergency exits?
  • Where will guests register or check-in?
  • Where should audio and video equipment be stationed?


Food and Beverages

Food and beverages are what keep your visitors motivated at a venue. It’s best to consider asking the owner if they sell, cater, include, or provide food and beverages. That way, you can prepare without missing anything for the engaging event. 


To Wrap-Up

There goes the 5 most important things to consider in choosing your venue. Once you’ve followed these factors for your upcoming event, you won’t have anything to worry about as you wouldn’t miss a thing for your engaging event. Make sure you check your budget, and if your budget is too tight, you may consider checking this place called ‘Nesto’s Place.’

Nesto’s Place

Blog Author: Tom Bathan

Photos are credited to the owner

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